Data Subject Categories
- Unregistered Visitors
These people visit our website, online magazine or our open online co-work lounge, but are not signed in with a user account. - Registered Users
These people have registered as a user of our platform and have explicitly accepted our Terms and Conditions. - Newsletter Subscribers
These people have expressed their interest in our platform by signing up for our newsletters. - Location Owners
These people have registered a physical (or online) location on our platform that can be booked by registered users. - Employees
These are the people employed by Seats2meet International B.V.
Processing Register
| System | Data Subject | Personal Data | Goal | Means | Legal Basis | Data Access | Third Party | Retention | Data Type | Data Residence |
| Seats2meet.com | User | Password | Identification | Online entry by client | Contractual – Terms & Conditions | System, system administrator (encrypted) | Text | Amsterdam | ||
| Seats2meet.com | Account data | Identification | Online entry by client | Contractual – Terms & Conditions | Involved client, locationmanagers, administrators | JURR, ICEPAY, NUMBERS, TWINFIELD | Text | Amsterdam | ||
| Seats2meet.com | Account data | Login | System security | Online entry by client | Consent according to e-Privacy regulation | Systems administrators | Date, Time, IP Address | Amsterdam | ||
| Seats2meet.com | Account data | Cookie consent | Obtain consent | Online entry by client | Consent according to e-Privacy regulation | None, stored with client | Boolean, Cookie Terms version nr | Amsterdam | ||
| Seats2meet.com | Legal agreement | Accept | Create agreement | Online entry by client | Contractual – Terms & Conditions | Boolean | Amsterdam | |||
| Seats2meet.com | Identification data | First name | Identification | Online entry by client | Contractual – Terms & Conditions | All logged in clients | JURR, ICEPAY, NUMBERS, TWINFIELD | Text | Amsterdam | |
| Seats2meet.com | Identification data | Last name | Identification | Online entry by client | Contractual – Terms & Conditions | All logged in clients | JURR, ICEPAY, NUMBERS, TWINFIELD | Text | Amsterdam | |
| Seats2meet.com | Image or video recording | Profile photgraph | Identification | Online entry by client | Contractual – Terms & Conditions | All logged in clients | Image | Amsterdam | ||
| Seats2meet.com | Residence data | Streetname | Billing | Online entry by client | Contractual – Terms & Conditions | All logged in clients | JURR, ICEPAY, NUMBERS, TWINFIELD | Text | Amsterdam | |
| Seats2meet.com | Residence data | House number | Billing | Online entry by client | Contractual – Terms & Conditions | All logged in clients | JURR, ICEPAY, NUMBERS, TWINFIELD | Text | Amsterdam | |
| Seats2meet.com | Residence data | Zipcode | Billing | Online entry by client | Contractual – Terms & Conditions | All logged in clients | JURR, NUMBERS, TWINFIELD | Text | Amsterdam | |
| Seats2meet.com | Residence data | Country | Billing | Online entry by client | Contractual – Terms & Conditions | All logged in clients | JURR, NUMBERS, TWINFIELD | Text | Amsterdam | |
| Seats2meet.com | Occupational data | Biography | Facilitate Collaboration | Online entry by client | Contractual – Terms & Conditions | All logged in clients | Text | Amsterdam | ||
| Seats2meet.com | Occupational data | Knowledge tag | Facilitate Collaboration | Online entry by client | Contractual – Terms & Conditions | All logged in clients | Text | Amsterdam | ||
| Seats2meet.com | Social Media account | Profilelink | Facilitate Collaboration | Online entry by client | Contractual – Terms & Conditions | All logged in clients | Text | Amsterdam | ||
| Seats2meet.com | Check-in data | Current GPS location | Contextualising client experience | Confirm pop-up box | Contractual – Terms & Conditions | Visible to all clients on map | Latitude, Longtitude | Amsterdam | ||
| Seats2meet.com | Check-in data | Location ID | Contextualising client experience | Online entry by client | Contractual – Terms & Conditions | Visible to all clients on map | Number | Amsterdam | ||
| Seats2meet.com | Communication | Question | Facilitate Collaboration | Online entry by client | Contractual – Terms & Conditions | All logged in clients | Date, Time, Body | Amsterdam | ||
| Seats2meet.com | Communication | Message | Facilitate Collaboration | Online entry by client | Contractual – Terms & Conditions | Involved clients & administrators | Date, Time, Recipient, Body | Amsterdam | ||
| Seats2meet.com | Communication | Chat | Facilitate Collaboration | Online entry by client | Contractual – Terms & Conditions | Involved clients & administrators | Date, Time, Recipient, Body | Amsterdam | ||
| Seats2meet.com | Collaboration | Match | Facilitate Collaboration | Generated by system | Contractual – Terms & Conditions | Involved client | client-IDs, Match-ID | Amsterdam | ||
| Seats2meet.com | Booking | Reservation | Transact | Online entry by client | Contractual – Terms & Conditions | Involved client, locationmanagers, administrators | Location, meetingspace, date, time, seats | Amsterdam | ||
| Seats2meet.com | Booking | Past reservation | Transact | Online entry by client | Contractual – Terms & Conditions | Involved client, locationmanagers, administrators | Location, meetingspace, date, time, seats | Amsterdam | ||
| Seats2meet.com | Booking | Invoice | Transact | Generated by system | Legal Retention Obligation | Involved client, locationmanagers, administrators | 7 years | Client ID, bookingdetails | Amsterdam | |
| Seats2meet.com | Booking | Review | Servicelevel feedback | Online entry by client | Contractual – Terms & Conditions | Public internet | Text, 5 star rating, comments | Amsterdam | ||
| IcePay (subprocessor) | Transaction | Payment | Transact | Online entry by client | Contractual – Terms & Conditions | System administrators | Bankaccount, Name | Amsterdam | ||
| Mailchimp (subprocessor) | Identification data | First name | Marketing communication | Sync with Seats2meet.com | Consent during newsletter signup & Contractual – Terms & Conditions | System administrators | max. 10x unopened | Text | US | |
| Mailchimp (subprocessor) | Identification data | Last name | Marketing communication | Sync with Seats2meet.com | Consent during newsletter signup & Contractual – Terms & Conditions | System administrators | max. 10x unopened | Text | US | |
| Mailchimp (subprocessor) | Communication | Emailaddress | Marketing communication | Sync with Seats2meet.com | Consent during newsletter signup & Contractual – Terms & Conditions | System administrators | max. 10x unopened | Text | US | |
| Mailchimp (subprocessor) | Communication | First name | Marketing communication | Mailchimp | Consent during newsletter signup & Contractual – Terms & Conditions | System administrators | 3 years since last activity | Text | US | |
| Mailchimp (subprocessor) | Communication | Last name | Marketing communication | Mailchimp | Consent during newsletter signup & Contractual – Terms & Conditions | System administrators | 3 years since last activity | Text | US | |
| Mailchimp (subprocessor) | Communication | Email address | Marketing communication | Mailchimp | Consent during newsletter signup & Contractual – Terms & Conditions | System administrators | 3 years since last activity | Text | US |